Introduction
Our Code of Conduct sets out the minimum rules permanent and temporary employees, business partners, including clients and suppliers within and outside the precious minerals supply chain, must all follow when working at or with us. Our values guide all our decisions. The Code helps us to do the right thing when we are confronted with difficult decisions. This builds trust and helps us to extend our positive spirit to colleagues and clients.
Our Code represents our commitment to do the right thing. What we stand for:
- Integrity: A reputation for integrity and fairness is fundamental to our daily interactions and our long-term success.
- Responsibility: We take responsibility for our actions and honor our commitments to our employees and stakeholders.
- Confidentiality: We adhere to the highest standards of information security. We are committed to upholding client confidentiality and protecting client information unless otherwise required to do so by law.
- Compliance: We make every effort to maintain a fully compliant environment with clear control systems in place.
- Respect: We treat our employees and everybody we engage and work with, with fairness and respect.
- Service and Excellence: We are focused on being a proactive business partner, treating our clients fairly and with integrity.
- Sustainability: M&C Logistics and Trading Ltd is committed to acting in a socially and environmentally responsible manner in all its business dealings.
- Compliance with Laws: All our employees and business partners must follow the standards and rules and regulations requirements of applicable laws, rules, and regulations.
- Risk Culture: Our business culture is based on discipline and minimizing risks.
- Transparency: We are committed to handling all our communication with clients and our business relationships in a constructive, transparent, and co-operative manner.
Our Code applies to all M&C Logistics and Trading Ltd employees and members of the Board. We expect and encourage all business partners to act in a way that is consistent with our Code. We will take appropriate measures where we believe they have not met our expectations or their contractual obligations.
The Code provides a clear statement of the ethical values, behaviors, and professional standards that everybody must uphold when working at or with M&C Logistics and Trading Ltd. We must all remember that failure to do so can put M&C Logistics and Trading Ltd and ourselves at risk.
Our Ethical Values
Integrity
Integrity is essential for long-term success.
- We must respect the interests of our stakeholders, employees, and society as a whole.
- We must be committed to identify and manage or avoid potential conflicts of interest in our business.
- We must take all reasonable steps to put in place specific policies and processes to avoid reputational risks.
- We refrain from decisions where there might be a conflict of interest. We do not use M&C Logistics and Trading Ltd property or information for our own gain.
- We will not let gifts or entertainment improperly influence decisions related to M&C Logistics and Trading Ltd.
- Our members of the Board of Directors and employees may not personally compete with M&C Logistics and Trading Ltd.
- We must build trust and demonstrate that we act at all times according to the ethical values and professional standards outlined in this Code.
Responsibility
- We take responsibility for our actions and honor our commitments to our employees and stakeholders.
- We apply highly ethical standards to all our activities and decisions.
- We strive to provide sustainable returns for our shareholders.
- We are focused on identifying and meeting client’s needs in the most effective way and aim to protect the client’s confidentiality at all times.
- We offer to our employees interesting and challenging positions in an environment of mutual respect.
Confidentiality
- We maintain the confidentiality of any information entrusted to us by our clients except when disclosure is authorized by them or required to do so by law.
- We are committed to respecting people’s privacy and the confidentiality of personal information. We will only acquire and keep personal information that we need to operate M&C Logistics and Trading Ltd effectively or to comply with the law.
- Because we respect an individual’s right to privacy, we do not usually take an interest in what anyone does outside of work unless it impairs their work performance, or threatens M&C Logistics and Trading Ltd reputation or legitimate business interests.
Compliance
- We make every effort to maintain an exemplary environment of control and compliance.
- We conduct ourselves in accordance with relevant guidelines, policies, manuals, handbooks, and best practices relating to our respective areas of responsibility and diligently implementing the prescribed measures and approaches.
- We continuously question new and established practices, objecting if a standard of conduct is not met and escalating the issue to the next relevant supervisor.
Respect
- We are committed to creating a workplace that is characterized by respect for people’s rights, responsibility, excellence, and mutual trust.
- We are one team. Whatever the strength of the individual, we will accomplish more together. We put the team ahead of our personal success. We believe everyone should have equal opportunity.
- We recruit, select, and develop our people on merit irrespective of their race/ethnicity, gender, national origin, age, disability, sexual orientation, religion, marital or family status, pregnancy, disability, or any other characteristic protected by the applicable laws.
- Our people are one of our greatest strengths.
- We value diversity of people and opinions, differences in background, perspectives, and expertise, and we collaborate with colleagues inside and outside our own area to achieve shared goals.
- We are all responsible for maintaining a safe workplace by following applicable health and safety rules and practices.
Our Professional Standards
Service and Excellence
- We are focused on being a proactive partner and treating our clients fairly and with integrity.
- Everyone benefits from business relationships based on trust and honest discussion. While we need to be competitive, everything we do must always be both legal and fair.
- We only promise what we can deliver.
- Client complaints are treated immediately to ensure we meet our high standards of integrity and independence.
Human Rights
- We seek to conduct our business in a manner that respects the human rights and dignity of people. We are committed to operating consistently with the UN Guiding Principles on Business and Human Rights. This means that we need to know what adverse human rights impacts we may cause or contribute to directly or indirectly.
- We prohibit the use of child, forced, or compulsory labour, and slavery or servitude, human trafficking/smuggling, whether involving adults or children. We work hard to ensure that such activities are not taking place in areas linked to our supply chains and that our supply chains comply with international standards.
- We expect our business partners to adhere to the same human rights standards as we do.
Sustainability
- M&C Logistics and Trading Ltd is committed to acting in a socially and environmentally responsible manner in all its business dealings.
- We work hard to minimize our impact on the environment and health.
- We consider not only the environmental risks and social impact of our businesses but also the impact of our suppliers’ business practices and products.
Compliance with Laws and Regulations
- All members of the Board of Directors, employees, and business partners must follow the standards and requirements imposed by applicable laws, rules, and regulations.
- We do not tolerate bribery, money laundering, and corruption in any of its forms in our business. We comply with anti-money laundering, anti-bribery, and corruption laws and regulations and support efforts to eliminate money laundering, bribery, and corruption worldwide. We make sure that our business partners share our commitment.
- We are committed not to break antitrust and competition laws and to avoid unethical or unfair competitive practices.
- We abide by the trade laws of all countries in which we do business, including economic sanctions, import, and export laws.
- We comply with all relevant tax laws.
- We keep up-to-date and accurate records of all our business activities.
- We adhere to strict know-your-customer regulations.
Risk Culture
- We carefully identify and manage our business risks in all areas. The following areas are defined as risk areas: production, laboratory, environment, commercial department, and our reputation.
- We minimize any risks we take in trading.
- We believe in independent compliance and audit processes.
Transparency
- We are committed to handling all our communication and business relationships in a constructive, transparent, and co-operative manner.
- We are committed to maintaining our relationships with our regulators transparently and cooperatively.
- Our financial disclosure is prepared in line with best practices and applicable regulatory requirements.
- We disclose potential risks we have or could possibly enter as a firm.
Adherence to this Code
The Code defines the way business is done at M&C Logistics and Trading Ltd. We will not tolerate violations of the Code. M&C Logistics and Trading Ltd requires its employees, the Board of Directors, and business partners to adhere to.
